How to Use Outside Vendors for Your Disney Wedding

One of the best-kept secrets of Disney’s Fairy Tale Weddings is that you may use non-Disney vendors for many aspects of your event. Whether you’re allowed to hire outside vendors depends on your venue and the type of service, but it can be a great way to save money or get more bang for your buck!

On today’s show, Disney bride Robin Galry joins me to discuss the types of outside vendors you may hire, where you are allowed to use outside vendors, how much money you can save, and whether Disney charges an outside vendor fee for each type of service. You’ll hear how to save as much as 50% by using outside vendors for chairs, linens, place settings, floral, decor, pipe-and-drape and even a light-up dance floor. We’ll also discuss where you can incorporate DIY projects and dispel the myth that using outside vendors is more complicated than using Disney.

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10 thoughts on “How to Use Outside Vendors for Your Disney Wedding

  1. Hi! My friend is getting married in Disney in October and is DIYing all of her decorations. Is there anyone she can hire that can set up the decorations for her? Is there anyone that is familiar with Disney that could do this? An Event Planner or Coordinator or Decorator? Any help or advice is welcomed!

    1. Hi! If her ceremony is outside at a resort and her reception is in a resort ballroom, she can hire her own coordinator to set up her DIYs at both. Cathryne Martell is the vendor recommended by the Disney bride Facebook groups.

  2. I’m curious, when did this bride change her dress? I notice she does the first dance in her ceremony dress and then has a different one on. Also, what times did she have the ceremony, reception and fireworks viewing? We are wanting to do all of these for our wedding in January 2022 but I’m struggling to put the timeline together

    1. Hi Carla!! We had our wedding on a Friday evening June 2019 with the ceremony at 2:30 in the afternoon, reception from 4:30-8:30 pm, and fireworks/dessert party from 8:30-10:00 pm. I informed my planner that I had 2 gowns for the event and couldn’t decide on a definite time to change dresses, so she said at any point during the reception to let her and the team know and they could help me with the wardrobe change. I wanted to have my first dance with my husband in my ceremony ball gown so I stayed in it until it until after our champagne toast/speeches. My planner was amazing and made sure that the second dress was ready to go in the holding room… so just let them know what ideas you have and most likely they can work with you 🙂 Any further information I can provide just let me know! I’d be happy to send an email with copies of our BEO 🙂 Thanks for listening!

    1. Yes, they can get you one! I have an upcoming interview with an Indian couple who used one in the Wedding Pavilion.

  3. Am I correct then that you can’t have an outside florist do a chuppah or other flower arrangements outdoor in the Polynesian and Trader Sam’s?

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